Minutes of the Board of Governors Meeting of 23 May 2019

Present: Mr. T. Berkel, Mr. J. Cleaveland, Mr. M. Emprimo, Mr. D. Farrell, Mr. A. Gilligan, Mr. R. Kelly, Mr. B. Leary, Mr. T. Smith, Mr. B. Tighe, Mrs. D. Whalen. Absent: Mr. R. Congdon, Mr. B. Riva. In Attendance: Ms. J. VanDeusen, Ms. Yeager, Mr. Sullivan

1. The Meeting was called to order at 6:31 PM o’clock, Mr. President Dick Kelly presiding.

2. Mr. Kelly requested and received approval from the Governors of the Minutes of the Board meeting of 25 April 2019.

3. Treasurer’s Report:

a. Mr. Treasurer Joe Cleaveland noted that revenues continue to lag budget projections largely due to membership category adjustments as the membership either ages, shifts from family to single or regular to senior membership status. The budget shortfall versus projection is near $80,000. Expenditures are being reviewed in all areas, and any additional capital projects will require a ‘revenue first’ qualification or a payout that makes sense while providing a clear member benefit, such as the new cart storage system which has made cart storage more orderly and safe for those who recall having to play “Twister”© in the cart shed to liberate a trolley. The Treasurer’s flash sheet showed expenses pacing ahead of FY2018, due to some thrifty chemical pre-purchase, the trolley storage installation (mentioned above), and earlier than normal expense for the Master’s social. In conversation it was noted that golf cart rental revenue is approximately even with year ago. The Finance Committee will be reviewing revenue and cost functions in order to have recommendations for the FY 2020 budget cycle.

4. Committee Reports:

a. House: Mrs. Chairwoman Whalen noted there were 200 members and guests at the Mother’s Day Brunch, and 250 were expected for the Welcome Back Cocktail Party on the Friday of Memorial Day weekend. Strong participation numbers these. Mrs. Whalen gave a ‘shout-out’ thank you to Mr. Joe Wilkinson who donated time and labor to realign and set the front steps on the Kradel which had shifted and were trending toward and awkward fit that may have become a safety issue. All members are reminded that the Club is open for lunch from 11 to 3 every day. She challenged those who have not dined to do so to sample the selection and report on quality.

b. Greens: Mr. (Greens) Chairman and Vice President Leary noted the course is drying and the infrastructure is ship-shape and working well. Drainage has been provided to the bunker on #8 near the green and the mounds beyond the putting surface on hole #6 have been sodded meeting the early season target by Mr. Bacon.

c. Golf:

i. Ladies: Off to a great start, 30 players for the first Ladies Day and the Thursday League has a roster of 28 for the season. Kudo’s were given to the House under Mrs. Whalen’s charge for its appealing look and efficiency.

ii. Men’s: The Spring Open had 104 entries and the Member-Member was scheduled for 132 (men and women) two very strong participation numbers.

d. Pool: Open. Mr. Bacon and crew set up all furniture and spruced up the pool area.

e. Membership: Ms. Chair Liz Yeager, presented the Governors with several items:

i. There was a discussion on possible policy options for membership recruitment and ideas for building out our membership. It was noted that play, while busy on certain predictable dates and times, remains similar as members have downgraded their memberships, thus suggesting there is space for additional members to replenish members who are playing on a less regular basis.

ii. The Treasurer is initiating (with Ms. VanDeusen) a data driven look at the breakdown of the membership and potential impact of any of several changes. Mr. A. Gilligan suggested (to broad agreement) that all parties and committees endeavor to have this analytic work done and dusted for the FY 2020 budget cycle.

iii. The Board approved a 25% “Late Resignation” fee for those who decide to resign during the season. Policy is that members notify the Club of that intention not later than April 1 so as to allow for planning revisions. This policy has been habitually overlooked or ignored. Thus, to resign in good standing, that notification should be given on time or the late fee paid.

iv. The Board approved a membership for a family in the act of relocating to the Berkshires as a local membership (within the 65 mile limit).

v. The Board approved a Membership Committee recommendation to extend the $100 seasonal golf membership to High School Team players to those players in either the Berkshire Hills Regional School District or the Southern Berkshire Regional School District.

vi. The Board approved a policy change: “A pool members in good standing may nominate and act as sponsors to candidates for membership as Pool Members.”

vii. The Board approved a policy change: “A Member in good standing may act as a sponsoring Member for not more than five (5) candidates for new membership.” This increases the figure from two (2) in the previous policy.

viii. First, Mrs. Yeager presented to the Board a list of adjustments, a small number of late resignations, and a number of new members. The Board upon recommendation from the Membership Committee approved the following:

RESIGNATIONS:

ARTHUR COOPER SINGLE GOLF - rescind acceptance

NICHOLAS RICHMAN FAMILY TENNIS & POOL

MARION & MIRIAM STOKES SINGLE TENNIS & POOL

DUSTIN & JACLYN GREENMAN FAMILY TENNIS

LEAVE OF ABSENCE:

JOE STORTI SENIOR SINGLE GOLF

LITA MOSES SINGLE TENNIS

ADJUSTMENTS:

MATT TRUNDLE ADD SINGLE POOL

NEW MEMBERSHIPS:

JOE ABERDALE JUNIOR GOLF

NEELY & TODD CATHER FAMILY TENNIS & POOL

ROBERT & ANNA CHURCHILL FAMILY POOL SOCIAL

ROBIN LEECH WEEKDAY TENNIS

AARON & JULIE LEVINTHAL FAMILY GOLF

LAURIE GILDEN LINDNER SINGLE TENNIS

JAMES MAHONEY YOUNG SINGLE GOLF

QUINN REDPATH JUNIOR GOLF

MATTHEW ROTE 30-34 SINGLE GOLF

WARREN SHERMAN SINGLE GOLF

f. Tennis: Ms. Chair Yeager noted that the Tennis season got off to a good if somewhat chilly start, and was happy to note the court conditions were excellent. This Secretary has been the recipient of unsolicited comment that: “Wyantenuck’s tennis courts are simply the best there are in all of Berkshire County.”

5. Old Business: None

6. New Business:

a. The Board approved gift certificates as fund raising items for the following (well known and qualified) entities:

i. Berkshire Playwrights

ii. Roeliff Jansen Library

b. The Board also received a thank you letter from the Taft School for a previous donation.

7. The next meeting of the Board of Governors will be Wednesday 26 June 2019 at 6:30 PM.

8. There being no further business before the Board of Governors, the meeting adjourned: 7:40 PM o’clock.

Respectfully submitted,

Thomas Berkel, Secretary