Minutes of the Board of Governors Meeting of 18 May 2017
Present: Mr. R. Congdon, Mr. T. Berkel, Mr. J. Cleaveland, Mr. P. Fasano, Mr. R. Kelly, Mr. T. Kinne, Mr. B. Hull,      Mr. B. Leary, Ms. K. McCormick, Mrs. D. Whalen, Ms. L. Yeager
Absent: Mr. D. Benham, Mr. D. Farrell, Mr. B. Riva
Others In Attendance: Ms. J. VanDeusen, Pool Chair Mrs. D. Benham, Head Golf Professional Mr. T. Sullivan, Superintendent Mr. P. Bacon
1.    The meeting was called to order at 6:00 PM o’clock, President Rich Congdon presiding.
2.    Mr. Congdon requested a motion to accept the minutes of the meeting of 20 April 2017. After a motion and its second, the minutes were approved as recorded.
3.    Treasurer's Report: Mr. Treasurer Cleaveland distributed his monthly financial summary showing that revenue is trickling in. He said we are at the ‘wait and see’ time of year, as we are just getting started, and that he was hopeful for good weather, high levels of member participation and some new members. 
4.    Committee Reports:
a.    House: Mr. Chairman Bruce Hull noted a number of items. He reminded the Board of the “Welcome Back” cocktail party and he announced a Parent’s Day Brunch scheduled for Sunday 18 June and encouraged reservations for those interested. The first Friday Night Dinner will be “Chop Night” featuring Steaks, Pork Chops, as well as fish and chicken offerings. Reservations will be required, and an email will be forthcoming with the details and a menu. Mr. Hull noted that the kitchen has been focused on turning out orders accurately and in a timely manner. Thus far there have been positive reviews and members are encouraged to help in the effort by providing feedback for the intention of a continuous improvement in efforts form kitchen and the staff. Staff is getting into place with more college veterans returning and local students nearing the end of school.
b.    Greens: Mr. Chairman Leary reported the golf course is in excellent condition. Green aerification is scheduled in early June, when recovery is quickest. The Grounds Crew is conducting turf replacement and general conditioning of the course. Members will notice and be treated to the conditions at the Member-Member event. Mr. Leary also noted that the key to the Club is our conditions and in a spirit of cooperation the Green Committee has been working to prioritize even the small things that keep the course a step above other golf courses. He expressed a hope that the Golf budget would not be pressed to a level that caused concern, but he lauded Mr. Bacon and his acumen with turf and his capacity for keen management of resources.
c.    Golf: The Ladies Committee reported that while there first event needed weather rescheduling, the season looks to be strong and is fully scheduled. The Committee did lament the new policy of not allowing home-made hors d’oeuvres at the Redfield Invitational. Mr. Hull noted the disappointment of ending this tradition, but reinforced the liability to the Club based on Massachusetts General Law. Mr. Hull hopes that the provisions from the kitchen will be welcomed and that a new tradition may begin. The Men’s Golf Committee reported that Mike Schopp, Jr. and Mike Kinna placed second (in a playoff) in the Allied Two Ball event. Mr. Congdon noted that enhancements have been added to the website for golfers seeking information. 
d.    Pool: Mrs. Chairwoman Benham noted the pool has been uncovered in preparation for opening on Friday of the Memorial Day weekend. Mrs. Benham provided a suggestion of a wait staff person to be available in late afternoon hours on several weekdays to reduce young people’s traffic back and forth to the downstairs bar area for snacks and drinks. This will be explored. Mrs. Benham thought there may be opportunity for food sales from the pool area in the evenings. Mr. Hull noted that there will be extended kitchen hours on several weekend nights and may be a pilot for this idea. Mrs. Benham noted that July is the busiest pool month and some focus on the opportunity during that time would be good to observe in addition to some of the special holidays.

e.    Membership: Mr. Chairman T. Kinne, advised the Board of a number of requests for changes in status, resignations and new memberships. The Board then approved the following actions as recommended by the Membership Committee: 
                         RESIGNATIONS:        
    TAYLOR FOSS                 JUNIOR GOLF        
    FREDDY FRIEDMAN        SINGLE GOLF        
    MERLE VARNEY              SOCIAL                        
            ADJUSTMENTS:            
    JEANNIE HOLCOMB             SINGLE GOLF TO SOCIAL (2017 only)        
    MIKE MAHER                        SINGLE GOLF TO NON-RESIDENT GOLF        
    BOB & SHARON PERLMAN    FAMILY TO SINGLE GOLF (2017 only)        
    TONY & KIM BLEAU              ACTIVATE SINGLE GOLF AND DROP FAMILY POOL    
    OLIVER HOLIDAY                  RE-ACTIVATE JUNIOR GOLF        
    SUSAN MATCH                     FAMILY TO SINGLE TENNIS        
    RON BANKS                         FAMILY TO SINGLE POOL SOCIAL (2017 only)        
            NEW MEMBERSHIPS:                        
     CRAIG ASTORE                                30-34 SINGLE GOLF                
    BENJAMIN BEINECKE                       30-34 SINGLE GOLF                
    PETER FRANK & KATHLEEN TRIEM    FAMILY TENNIS                
    ELLEN PERRY & ROB STEIN               FAMILY POOL SOCIAL            
    JOHN & JULIANNA VANWAGNER    FAMILY POOL SOCIAL                
    JON ZUCKER & ERICA COHN          FAMILY TENNIS
f.    Tennis: Ms. Chairwoman Yeager noted the tennis courts are in excellent condition, giving a visible nod to Mr. Superintendent Bacon, and she noted the first play and social event is the Sunday 28 May tournament and Brunch. 
5.    Old Business: None
6.    New Business:
a.    The Board approved a gift certificate for golf with carts for the Roeliff Jansen Library as a fundraising item for this local educational facility.
b.    Mr. Congdon described for the Board a request from the Blantyre Resort to affiliate with Wyantenuck on a very limited basis as a select golf course for some of its guests. The Golf Professional will be responsible as the control ensuring this arrangement never interferes with member play and is focused on times when the course is little used. This will include black-out time and dates, all of which the Board acknowledged as appropriate. This is not a truly new idea, but the Board felt it may be a tiny piece of a potential recruitment strategy to reach out to travelers subtly. Mr. Cleaveland requested that he be given the opportunity to approach the White Hart Inn on a similar line. A motion was made by Ms. McCormick based on the Club’s existing Transient Golfer Policy: “Transient guests from the Blantyre and White Hart resorts not introduced by a member, may be allowed to play at the discretion of the Golf Professional. Such guests must pay an appropriate green fee rate to be developed and set by the Executive Committee.” The motion was seconded and approved.
7.    Mr. Congdon noted there would be a special session of the Board to discuss myriad membership ideas on Thursday 15 June 2017 at 5:00 PM o’clock.
8.    The next meeting of the Board of Governors will be Wednesday 28 June 2017 at 6:00 PM.
9.    There being no further business before the Board of Governors, the meeting adjourned: 6:53 PM o’clock. 
Respectfully submitted, 

Thomas Berkel, Secretary