Minutes of the Board of Governors Meeting of 22 March 2018                                                                     Present: Mr. D. Benham, Jr., Mr. T. Berkel, Mr. J. Cleaveland, Mr. R. Congdon, Mr. M. Emprimo, Mr. D. Farrell, Mr. R. Kelly, Mr. B. Hull, Mr. B. Leary, Ms. K. McCormick, Mr. B. Riva. Absent: Mrs. R. Dolber, Mrs. D. Whalen   In Attendance: Ms. J. VanDeusen, Mr. Sullivan, Mr. T. Barry
1.    The meeting was called to order at 6:33 PM o’clock, President Dick Kelly presiding.
2.    Mr. Kelly requested and received approval from the Board of Governors the Minutes of the meeting, as recorded, on   27 February 2018. 
3.    Treasurer’s Report: Mr. Treasurer Cleaveland distributed his monthly flash report showing income pacing well ahead of expense this time of season, as it should do. There was a guarded note of momentum to the plus side, however, Mr. Cleaveland reiterated his long standing cautionary comment that the Club needs to capture a happy combination of new members, and expected fees for the full budget to be released. Suffice to say there was at least a balance between opportunities and risks to the budget at this early date.
4.    Committee Reports
a.    House: Mr. Chairman B. Hull delivered a punch list of items fresh from the deliberations of the House Committee:
i.    Returning for the season are Mr. Brandon Seward as Head Keeper of the Bar, Mr. Paul Womack as Attendant. The Bar will commence operations 1 April.
ii.    Mr. Robert Desaulniers and Ms. Barbara Sherman will guide the Kitchen. Prior to opening they will again be traveling to New York City for some professional development and discussion with Chefs and vendors at Mr. Kevin McKenna’s establishments there (“Houndstooth” and “Stitch”). The trip made possible by Mr. McKenna and Mr. John Kuhn, both of the House Committee.
iii.    The House has been being cleaned, scrubbed and dusted and all facilities and utilities (water, heat, A/C) will be charged and brought up to operating level.
iv.    Lunch, Events, and Banquets menus have been completed and distributed to all committee chairs and program directors.
v.    The Board approved hours of operation and pricing for 2018. All beer and wine prices remain unchanged. Call and Top Shelf spirits prices were increased fifty cents to stay ahead of costs but still below prevailing area prices.
vi.    Key Dates: 1 April Bar opens; 27 April Kitchen opens; 13 May Mother’s Day Brunch; 25 May Opening Cocktail Party, 22 June First Friday Night Dinner. The popular (pre-ordered) Lobster option will be available. (Other Friday Night Events will follow.)
vii.    All are reminded of the dress code, and the House Committee thanks the membership for its maintenance of our comfortable but smart esprit de corps.
viii.    If you need to contact the House Committee Chair, his information is on the Club website and your communication is welcome.
b.   Greens: Mr. Chairman Leary provided a pithy teaser that the golf course is ‘still’ and he is optimistic of greener fields in April.  c.  Tennis:  The Tennis professional has re-signed for the 2018 season.
d.  Golf: Mr. R. Congdon noted the Committee made the addition of a renewed version of the President’s Cup to
                     the competitions calendar.  e.  Pool:  None  
f.  Membership: Mr. B. Riva listed recommendations of the Membership Committee:
i. Waive initiation for any new member of the years 21 to 34 joining in 2018.
ii. Waive initiation fees for any current member wishing to add a pool membership in 2018.
    Both were approved by the Board for implementation.
iii. The Board also had a discussion about various membership policies.
iv.  The Board acted on the following changes and additions recommended by the Membership Committee:          RESIGNATIONS:                                                                                                                                                        JORDON ROTE; MATT WARNER    YOUNG SINGLE GOLF                                                                              BRETT & KIRSTIN MORGAN          FAMILY POOL SOCIAL             
            LEAVE OF ABSENCE            
    JOHN MILLER                       SINGLE GOLF        
    FRED WOLTERSDORF            SINGLE GOLF        
    JAY WEINTRAUB                   SINGLE GOLF                        
            ADJUSTMENTS:            
    CHRIS MOLLOMO                 ADD SINGLE GOLF
    SCOTT SMITH                       ADD SINGLE GOLF        
    JACK KETAY                          FAMILY TO SINGLE GOLF (2018 only)        
    DIANE MORAN                     FAMILY TO SINGLE GOLF (2018 only)        
    ED MCCORMICK                   FAMILY TO SINGLE GOLF (2018 only)        
    MIKE SCHOPP, JR                 SINGLE TO YOUNG FAMILY GOLF     
    ROB SCHUR                          DROP SINGLE GOLF (2018 only)        
    LEWIS LADOCSI                   DROP SENIOR SINGLE GOLF (2018 only)        
    ROD LANKLER                      SINGLE GOLF TO SOCIAL (2018 only)        
    ED BRIGGS                            SINGLE GOLF TO SOCIAL (2018 only)        
    JOHN MORITZ                      SINGLE GOLF TO SOCIAL (2018 only)        
    TED & JEAN PTAK                 FAMILY GOLF TO SOCIAL (2018 only)        
    ANDREW & SU ELLYN MCMASTER    FAMILY GOLF TO FAMILY TENNIS        
    SAM PLISHTIN                       HOLD JUNIOR GOLF (2018 only)        
    MATT CARTIER                      ADD SINGLE TENNIS & FAMILY POOL        
    DANIEL KURTZ                      FAMILY TENNIS TO SOCIAL (2018 only)        
    ERICA COHN-ZUCKER           FAMILY TO SINGLE TENNIS    
    JOCELYN COHEN-NAIDICH   FAMILY TO SINGLE TENNIS (2018 only)        
    STEVE & JENNY FENIG         SINGLE TO WEEKDAY TENNIS         
    TYLER WELD                         SINGLE TO WEEKDAY & JUNIOR TENNIS; SINGLE POOL    
    MARTIN & ANNE ALBERT     FAMILY POOL TO SOCIAL (2018 only)        
    GARY CASARSA                    DROP FAMILY POOL & JUNIOR TENNIS (2018 only)        
    EDDIE BLANCO                     DROP JUNIOR POOL                    
            NEW MEMBERSHIPS:                    
    JONATHAN BILLER                FAMILY TENNIS        
    DOUGLAS BLUME                  SINGLE GOLF    
    ROBERT BOYD                       SINGLE GOLF    
    SHAWN BUSHEY                   YOUNG SINGLE GOLF        
    BEN CUTLER                         SINGLE GOLF    
    HANK ERVIN                         SINGLE GOLF            
    DOUGLAS HOLTZ                 SINGLE GOLF    
    ANDREW KAY, SR                 SINGLE GOLF
    JASON KEEFER                     SINGLE GOLF
    VICTORIA GIFFORD KENNEDY   SINGLE GOLF    
    BOB AND JUDI MATE             FAMILY GOLF
   RICHARD & NATALIE MINES   SINGLE GOLF    
    RENE QUENNEVILLE              SINGLE GOLF    
    CHRIS ROBERTS-JACQUIRE   YOUNG SINGLE GOLF        
    JAMIE SEWARD                SINGLE POOL SOCIAL        
MARION STOKES & MIRIAM McKIBBEN  SINGLE TENNIS & POOL
5.    Old Business: Mr. Kelly distributed a single page primer on the Task Force for Board members to review and consider for future discussion. 
6.    New Business: 
a.    The Board approved a simple Employee Reference Policy.
b.    The Club received notes of appreciation for earlier donations from New Marlborough Central School.
c.    The Berkshire School Golf Team was granted access to the golf course for their Spring season (the 39th year of this association)
d.    A request from a marketing promotion firm working for Jacobs Pillow was declined by the Board. The request did not meet any of the Club’s long standing criteria.
e.    The PGA (Professional Golf Association) Northeast New York Chapter has named Tom Sullivan the Chapter’s PGA Head Professional of the Year, its highest honor.
f.    Mrs. Jeanne Holcomb has been provided an Honorary Membership for her long term service to the club in numerous capacities. The Board was unanimous in its support for the action and expressed their pleasure in the conferment of the membership.
g.    The Board adjourned to the upstairs area to witness a demonstration of the Tournament Management System (powered by Golf Genius) that will be used for tournament events at the Club from now on.  It replaces a previous system, and come to the club at no additional cost as part of our membership as a USGA/Mass Golf member club.
7.    The next meeting of the Board of Governors will be Thursday 26 April 2018 at 6:30 PM.  
8.    There being no further business before the Board of Governors, the meeting adjourned: 7:59 PM o’clock.
Respectfully submitted,
Thomas Berkel, Secretary