Minutes of the Board of Governors Meeting of 28 June 2017
Present: Mr. R. Congdon, Mr. D. Benham, Mr. T. Berkel, Mr. J. Cleaveland, Mr. P. Fasano, Mr. R. Kelly, Mr. T. Kinne,      
Mr. B. Hull, Mr. B. Leary, Ms. K. McCormick, Mr. B. Riva, Ms. L. Yeager
Absent  Mr. D. Farrell, Mrs. D. Whalen
Others In Attendance: Ms. J. VanDeusen, Head Golf Professional Mr. T. Sullivan, Mrs. Benham
1.    The meeting was called to order at 6:00 PM o’clock, President Rich Congdon presiding.
2.    Mr. Congdon requested a motion to accept the minutes of the meeting of 18 May 2017. The motion was made, seconded, and the minutes were approved as recorded.
3.    Treasurer's Report: In the absence of Mr. Treasurer Cleaveland, Ms. VanDeusen distributed his monthly financial summary. The accounts reflect a solvent early season position.
4.    Committee Reports:
a.    House: Mr. Chairman Bruce Hull noted May had several weather challenged events resulting in a few cancellations. The Chairs tears fell like rain. On the brighter side, June looks to have gotten off to a good start. The House Committee wants the membership to enjoy the Friday Evening Cookout scheduled for  
        14 July. Members are encouraged to attend this casual, family friendly evening starting at 6:00 PM. 
b.    Greens: Mr. Chairman Leary reported Spring maintenance has been completed and the conditions on the golf course bespeak the work of the Superintendent and his staff.
c.    Golf: The Men’s Committee noted that the one day member guest was a huge success with 120 players enjoying the day. It was noted there were very positive reviews of the day inclusive of the food service. The Ladies Committee reported that their season is underway with the events thus far, being well attended and enjoyable.
d.    Pool: Mrs. Chairwoman Benham reported that new furniture has been ordered to replace some that is failing from long term wear. Mrs. Benham also noted a small crack in the pool that is to be examined by an engineer to determine a course forward. Mr. Congdon requested that the committee coordinate the signage in and around the pool so that the communications are consistent and obvious. Signage made and posted over several years has yielded something less than a consistent message. Mrs. Benham said the committee would be happy to do so as part of its stewardship.
e.    Membership: Mr. Chairman T. Kinne, advised the Board of a number of requests for changes in status, resignations and new memberships. The Board then approved the following actions as recommended by the Membership Committee: 
            RESIGNATIONS:        
TED & MARIAN BOLOTIN        SOCIAL        
MIKE & DEBORAH CARTIER        FAMILY GOLF        
SETH IVAS                               JUNIOR TENNIS        
ELLEN PERRY & BOB STEIN         FAMILY POOL             
              LEAVE OF ABSENCE:            
    BEN LANCTO            YOUNG SINGLE GOLF
            ADJUSTMENTS:            
    ALEX JACOPINO        ADD YOUNG SINGLE GOLF        
    BEN WALLACE            ADD SINGLE GOLF
    ED HUTCHINSON        SINGLE GOLF TO SOCIAL (2017)    
    KEVIN MURRAY        HOLD JUNIOR GOLF (2017)        
    KADIN SHAFIROFF        DROP JUNIOR GOLF        
    JONATHAN MILLER         HOLD JUNIOR TENNIS (2017)        
    STEVEN FENIG            WEEKDAY TO SINGLE TENNIS        
    SADIE BROWNSON        ADD JUNIOR POOL        
                
        NEW MEMBERSHIPS:    
    MICHAEL ALTOBELLO               SINGLE GOLF
       JEFFREY & TINA BOLTON             FAMILY TENNIS    
    LEE & SOPHIA DEBOER            FAMILY TENNIS
    ELAINE & JOEL GOLDSTEIN    FAMILY TENNIS
    SEAN & TRACY STEPHEN    FAMILY POOL SOCIAL & JUNIOR TENNIS
    CHANNING GIBSON                SINGLE GOLF        
    DOROTHY MCTEIGUE        SINGLE TENNIS            
    GUILLERMO SALAS                SINGLE GOLF    

f.    Tennis: Ms. Chairwoman Yeager reported the Tennis season is running smoothly and being enjoyed by the membership.
g.    The Board approved pavers to be added to the Kradel recognizing Mr. David Schoenfarber, Mrs. Shannon Brownson, and Ms. Dorothy Conklin for their contributions to Wyantenuck.
5.    Old Business:
a.    Mr. Congdon read to the Board, a letter from the Redfield Committee expressing disappointment about the timing and process leading to the secession of the long standing tradition of homemade appetizers at the Redfield Invitational. This feature has been ended due to liability and legal exposure of the Club under Massachusetts law. The kitchen staff will be preparing and serving the appetizers for the 2017 Redfield Invitational. The Board discussed possible reinstatement of the homemade appetizer tradition in 2018 if (1) the committee believes the attendance at the Invitational in future years would be adversely affected by the absence of the homemade appetizers, and (2) if those individuals making the appetizers accept the liability, indemnifying the Club from risks. The Board lauded the Redfield Committee for its efforts to manage through a challenge and to continue to work to enhance the Invitational golf and social experience for the players.
b.    There was discussion about adding ‘late weekday’ food service at the pool from 3-6 PM over the July 4th holiday weekend. It was agreed that if staff could be scheduled, the idea would be implemented and monitored as a pilot for holiday periods. 
6.    New Business: The Board approved the following gift certificates for four players and carts as fundraising items for these charities, all well known to the Club and fully aligned with Club guidelines for such support:
a.    Fairview Hospital
b.    Boys and Girls Club of the Berkshires
c.    Berkshire County Kid’s Place
7.    The next meeting of the Board of Governors will be the Annual Meeting of the Club on Friday 25 August at 8:00 PM o’clock.
8.    There being no further business before the Board of Governors, the meeting adjourned: 7:10 PM o’clock. 
Respectfully submitted, 

Thomas Berkel, Secretary