Minutes of the Board of Governors Meeting of 24 January 2019

Present: Mr. T. Berkel, Mr. J. Cleaveland, Mr. R. Congdon, Mr. M. Emprimo, Mr. R. Kelly, Mr. B. Leary, Mr. B. Riva, Mr. T. Smith, Mrs. D. Whalen. Absent, Mr. D. Benham, Jr., Mr. D. Farrell, Mr. A. Gilligan, Mr. B. Tighe

In Attendance: Ms. J. VanDeusen, Mr. T. Sullivan

1. The Meeting was called to order at 6:00 PM o’clock, Mr. President Dick Kelly presiding.

2. Mr. Kelly next requested and received approval from the Board of the Minutes of the Governor’s meeting of 13 December 2018.

3. Treasurer’s Report:

a. Mr. Treasurer Joe Cleaveland reported that some expenses in 2018 (staff raises and health benefits) were partially offset by thrift in some other areas and combined with a reasonable year for new member recruitment the Club was round bout $67,000 to the good for fiscal year 2018, a very positive swing from 2017.

b. The Finance working group will be meeting in the coming month to continue their work on detailing the Club’s revenue and expense flows, capital expenditures and options to manage future planned activities and potential sundry contingencies.

c. The Board expressed its appreciation for the work being done and its confidence in the wisdom of being prepared and being thus well managed in the fiduciary sense.

4. Committee Reports:

a. House: Mrs. Chairwoman Whalen has been dutifully collecting estimates for painting the exterior of the Clubhouse with bids coming from as far as Springfield area contractors, vetted and recommended by referral to Mrs. Whalen. She is pleased to note that the bids seem to be competitive and are being received in a timely manner. The new keg cooler has arrived and will be installed, making for more variety of “on tap” brewed beverages. The House Committee will be busy in February finalizing the details for menus and sundry interior work on the Clubhouse prior to the start of the season.

b. Greens: Mr. (Greens) Chairman and Vice President Leary noted that removal of additional conifers that years back had found their way from the Berkshire silva to be planted into the golf course has continued. The effect being to decongest and liberate the golf course from its enchantment with trees that now are too numerous and problematic for maintenance (as well as aesthetics). Members will note the changes on holes numbered 15 and 16, with some selective future removal and trimming scheduled for certain other holes, especially where the arbor’s age and or condition are not appreciated. Mr. Leary reiterated Mr. Bacon’s report of the clearing of the failing pines behind the putting surface on Hole #6. A collection area will be maintained there, providing players with a reasonable “up and down” challenge if they should carry over the putting surface on approach.

c. Golf: No report

d. Women’s Golf: No report.

e. Pool: No report.

Membership: In the absence of Ms. Chair Liz Yeager, Mr. Kelly presented the Governors with several adjustments and some new membership applications. It was noted that there were several ‘downgrades’ of membership to lesser categories. The Treasurer stated that such downgrades will have some impact on the Budget, the extent of that to be determined by the Finance working group when next they meet. The Board approved the following:

RESIGNATIONS:

BOB SEGALLA SINGLE GOLF

JASON PENNELLA SINGLE GOLF

BRENT BARBATO SINGLE GOLF

ROBERT BOYD SINGLE GOLF

WILL HADEKA YOUNG SINGLE GOLF

CRAIG ASTORE 30-34 SINGLE GOLF

ODED & SUSAN COPICH LEVY FAMILY POOL SOCIAL

CHARLIE & MELISSA FERRIS FAMILY POOL SOCIAL

LEAVE OF ABSENCE:

BEN KEEFNER SINGLE GOLF

RON & SANDRA MCLAREN SINGLE GOLF & TENNIS

ADJUSTMENTS:

LESLYE ALEXANDER ADD SINGLE GOLF

MATT EMPRIMO FAMILY TO SINGLE GOLF (Kristine resigns)

DIANE MORAN FAMILY TO SINGLE GOLF (Dick resigns)

RICH DOHONEY FAMILY TO SINGLE GOLF

ALAN SALAMON FAMILY TO SINGLE GOLF

HARVEY & ANITA SHAPIRO FAMILY TO SINGLE GOLF & DROP FAMILY POOL (2019 only)

JOAN KELLY FAMILY TO SINGLE GOLF (2019 only)

SUSAN & LARRY AGOGLIA FAMILY TO SINGLE GOLF (2019 only)

JAMES HALL FAMILY TO SINGLE GOLF (2019 only)

JOHN & CLAIRE POLLART DROP SINGLE GOLF AND FAMILY POOL (2019 only)

SARAH VERRELLI DROP SINGLE GOLF (Robert resigns)

ARNOLD KAPILOFF HOLD NON-RESIDENT GOLF (2019 only)

BILL & BEBE BULLOCK SINGLE GOLF & FAMILY POOL TO SOCIAL (2019 only)

DOT CONKLIN SINGLE GOLF TO SOCIAL

NANCY DURYEE-AAS SINGLE GOLF TO SOCIAL

BRUCE & JUDY MARZOTTO SINGLE GOLF & POOL TO JUNIOR GOLF (2019 only)

MARK & BARBARA COHEN SENIOR FAMILY GOLF & TENNIS

BILL & PATTY HYMAN SENIOR FAMILY GOLF & TENNIS

SUZI HENRY DROP JUNIOR GOLF

GARY COOKSON DROP JUNIOR GOLF

SOPHIA DEBOER FAMILY TO SINGLE TENNIS (2019 only)

ERIC KATZMAN DROP SINGLE TENNIS

WENDY LINSCOTT DROP SINGLE TENNIS (2019 only)

JED GARFIELD DROP SINGLE TENNIS (2019 only)

DAVID EHRLICH DROP SINGLE TENNIS (2019 only)

PAM KELLEY SINGLE TENNIS TO WEEKDAY TENNIS

GEOFF DONELAN SINGLE TENNIS TO WEEKDAY TENNIS

SUSAN BACHELDER SINGLE TENNIS TO SINGLE POOL SOCIAL

NANCY KUNTZ SENIOR SINGLE TENNIS TO SINGLE POOL SOCIAL

GARY CASARSA DROP FAMILY POOL

JASON HIGGINS DROP SINGLE POOL (Jamie resigns)

BEN CUTLER DROP SINGLE POOL (2019 only)

DICK SOLAR DROP SENIOR POOL

NEW MEMBERSHIPS:

NIALL & CATHERINE MURRAY SINGLE GOLF & FAMILY POOL

MICHAEL SMITH SINGLE TENNIS

f. Tennis: No report.

5. Old Business:

a. The Board briefly discussed an open item regarding the potential for adding features to the Tournament Management System. That there would be an additional cost suggested that prudence would be to table the decision to the February session, thus allowing for a fuller assessment of the finances for 2019.

6. New Business:

a. The Board approved a small outing of 28 players in early October, on a date when the Club would be very quiet. This group will provide the club with some late season greens fee revenue.

b. The Board unanimously approved the conferring of an Honorary Membership upon Mr. Thomas Kinne for his considerable and long service to the Club in several capacities.

7. The next meeting of the Board of Governors will be Thursday 21 February 2019 at 6:30 PM.

8. There being no further business before the Board of Governors, the meeting adjourned: 7:19 PM o’clock.

Respectfully submitted,

Thomas Berkel, Secretary