Minutes of the Board of Governors Meeting of 21 February 2018 Present: Mr. J. Cleaveland, Mr. R. Congdon, Mr. M. Emprimo, Mr. R. Kelly, Mr. B. Hull, Mr. B. Leary, Mr. B. Riva, Mrs. D. Whalen Absent: Mr. D. Benham, Jr., Mr. T. Berkel, Mrs. R. Dolber, Mr. D. Farrell , Mrs. K. McCormick. In Attendance: Ms. L. Yeager and Ms. J. VanDeusen
The meeting was called to order at 6:00 PM o’clock, President Dick Kelly presiding.
Mr. Kelly requested and received approval from the Board of Governors the Minutes of the meeting, as recorded, on 17 January 2018.
Treasurer’s Report: Mr. Treasurer Cleaveland distributed the monthly flash report showing figures ending 31 January 2018. 2018 projected dues look to be at break even versus budget. The membership numbers will continue to be monitored closely as additional new membership and adjustments trickle in during the next few months.
4. Committee Reports
a. House & Patio: Mr. Chairman B. Hull reported the House Committee is in place. The House Committee had a punch list of items they have been prepping for including wages and staffing. Chef Robert Desaulniers is busy creating menus and pricing for 2018. Mr. Hull reminded the Board that the 2018 event menu will be available for planning purposes in March, and again, all Chairpersons and event leaders should establish early times to commence planning for the best results. Mr. Hull also wanted to remind all members to please be mindful of and adhere to the Club’s dress code, especially to inform guests. Mr. Hull advised the Board that proper signage will be added to the bar area indicating age limitations. The bar opens for refreshments and light snacks on April 1st and the kitchen for daily food service on April 27th. The WCC opening event will be held on Friday May 25 and Monthly Friday Dinners will be available by reservations on June 22, July 6 and August 10. Lastly, Mr. Hull said he will welcome all communication with those wishing to plan events in 2018.
b. Greens: Mr. Chairman Leary reported the course is “in hibernation” and at status quo. The greens have wintered well. Some spruce up behind the pro shop to trim the thick grassy area has been done. Some minor hazardous trees and trimming on the course in the off season has been completed.
c. Golf: The Golf Committees will meet to get ready for 2018 and new USGA upcoming requirements. d. Pool: None
e. Membership: Ms. Co-Chair Yeager presented several adjustments, resignations and new members to the Board. After Ms. Yeager walked the Board through the recommendations of the Membership Committee the following were approved:
BOB DAVIS SINGLE GOLF
SETH & LORI COHAN FAMILY GOLF
JOHN BEEBE YOUNG SINGLE TENNIS
MALCOLM MCCAIN JUNIOR TENNIS
CHRIS & SERENE MASTRIANNI FAMILY POOL SOCIAL
JEFF CAMINITI ADD SINGLE GOLF
GARY SCHIENEMAN FAMILY TO SINGLE GOLF (Susan resigns)
BEN KEEFNER SINGLE GOLF TO SOCIAL (2018 only)
IAN SPIRA SINGLE GOLF TO SOCIAL (2018 only)
JASON MARSHALL SINGLE GOLF TO SOCIAL (2018 only)
JIM LAMME & WENDY LINSCOTT SENIOR GOLF & TENNIS
ALEX SCARBRO HOLD JUNIOR GOLF (2018 only)
NICHOLAS & GRIFFIN RICHMAN ADD FAMILY TENNIS
JACLYN GREENMAN-MOMMEN FAMILY TENNIS TO SINGLE SOCIAL (2018 only)
ADRIAN VANZON FAMILY TO SINGLE TENNIS (2018 only)
SUSAN MATCH FAMILY TO SINGLE TENNIS (2018 only)
TEV SUMNER FAMILY TO SINGLE TENNIS (2018 only)
MICHAEL COHEN SINGLE TENNIS TO WEEKDAY TENNIS
SUSAN BACHELDER SINGLE TENNIS TO WEEKDAY TENNIS (2018 only)
GWEN GRACE SINGLE TENNIS TO WEEKDAY TENNIS (2018 only)
NANCY KUNTZ SINGLE TENNIS TO SOCIAL POOL SOCIAL (2018 only)
TOBIAS GIRONA HOLD JUNIOR TENNIS (2018 only)
JOHN HUMES HOLD JUNIOR TENNIS (2018 only)
MATTHEW & CYNTHIA SYRETT FAMILY POOL SOCIAL TO SOCIAL (2018 only)
MARILYN-LEE HOFFMAN SOCIAL
TRENT RIVERS 30-34 SINGLE GOLF
f. Tennis: Ms. Yeager is coordinating with Mr. Liviu Mancas as Tennis Professional on final contract negotiation and other staffing needs.
5. Old Business: Mr. Kelly noted that the task force is forming along with its charter duties, strategic planning as the Club moves forward and has compiled three members thus far. The final committee to be in place by the March meeting.
6. New Business:
A. Mr. Kelly is planning to have a presentation next month for the Board to view the new Golf Genius program with features for handicapping and electronic feasibility including television score display.
B. A request was read from Mr. Joe Domaney to hold his wedding ceremony on the golf course on September 29. A motion from the Board to approve Mr. Domaney’s request was approved with the logistics to be coordinated amongst the Golf Professional, Golf Course Superintendent and General Manager. There was a brief discussion on hall fees for member and non-member events held at WCC. The House Committee was charged with reviewing similar venues and offerings for a future meeting discussion.
C. Mr. Kelly presented an employee reference policy as advised by council that would stipulate only providing dates of employment and key duties. The formalized language of this policy will be presented at the next meeting for discussion.
7. The next meeting of the Board of Governors will be Wednesday 21 March 2018 at 6:00 PM.
8. There being no further business before the Board of Governors, the meeting adjourned: 6:55 PM o’clock.
Jennie VanDeusen, Acting Secretary