Minutes of the Board of Governors Meeting of 21 February 2019

Present: Mr. T. Berkel, Mr. M. Emprimo, Mr. A. Gilligan, Mr. R. Kelly, Mr. B. Leary, Mr. B. Riva, Mr. T. Smith, Mr. B. Tighe, Mrs. D. Whalen. Absent: Mr. J. Cleaveland, Mr. R. Congdon, Mr. D. Farrell. In Attendance: Ms. J. VanDeusen, Mr. T. Sullivan, Mr. P. Bacon, Ms. L. Yeager

1. The Meeting was called to order at 6:33 PM o’clock, Mr. President Dick Kelly presiding.

2. Mr. Kelly next requested and received approval from the Governors of the Minutes of the Board meeting of 24 January 2019.

3. Treasurer’s Report:

a. In the absence of Mr. Treasurer Joe Cleaveland, the flash report was circulated. Mr. Emprimo noted that the Finance Committee is wrestling with schedules to find a meeting date and looking for additional assistance. Mr. Smith indicated he would be available to assist in some capacity. The Board discussed briefly that the several membership category downgrades and other changes are blurring the picture for revenues in 2019. Whilst the year is still young, the potential impact was noted.

4. Committee Reports:

a. House: Mrs. Chairwoman Whalen reported that the firm Colors Unlimited of East Longmeadow, Massachusetts has been awarded a competitively bid contract to stain the exterior of the Clubhouse. The project cost as a result is modestly under budget. E. Calgari has been awarded the job of replacing carpets: the work scheduled to start soon. Also presented were examples of a streamlined menu with a clean look and easy to follow choices. There will be three special themed Friday Evening Dinners, specifics to be forthcoming as the final details are put in place. There will be a special beer tasting affair coordinated with Master’s Saturday (13 April 2019), designed as a fun event for members to opine on local brews, graze on snacks, and share “oohs and ahs” as “viewing patrons” of the Masters Tournament on ‘moving day.’

b. Greens: Mr. (Greens) Chairman and Vice President Leary yielded his time to Mr. Superintendent Bacon. Mr. Bacon provided a guardedly optimistic view of the course’s condition at this stage of the winter. He and his staff did remove floating ice from the 11th Hole’s putting surface to prevent potential for damage. This perennial issue was also addressed in part by the removal of 30 odd spindly or otherwise delinquent trees that were performing the annoying task of blocking sun and light from the 11th putting surface. This effort will have an attendant benefit of opening up some modest additional parking. Mr. Bacon provided the Board with a series of photos of the work done on a number of trees on the golf course. Several, when cut, displayed poor interior health thus turning a course design restoration opportunity into a hybrid safety-restoration project. The visual effects of his work on weak or threatening trees on Holes #5 and #8 were greeted with approval by the Board.

c. Golf:

i. Ladies: There is optimism about the Thursday Night League and a good season is anticipated by Chair Marjorie Kinne.

ii. Men’s: The Men’s Tuesday Night League sign-up should be open in early March. Separately, Mr. Sullivan confirmed that an outing agreed to in January has been slated for Monday 30 September 2019 at 10:30 AM. As previously noted this outing is not expected to much affect play.

d. Pool: No report.

e. Membership:

i. Ms. Chair Liz Yeager, presented the Governors with several adjustments and some new membership applications. The Board approved the following:

RESIGNATIONS:

SAM PLISHTIN JUNIOR GOLF

FRED WOLTERSDORF SENIOR SINGLE GOLF

DAVID KAY SINGLE GOLF

AVON FRULLA SINGLE GOLF

MATT CORKERY SINGLE GOLF

TED PTAK SINGLE GOLF

DAVE & DONNA BENHAM SINGLE GOLF & FAMILY POOL

TYLER & CHRISTOPHER WELD SINGLE TENNIS & FAMILY POOL

JOHN HUMES JUNIOR TENNIS

BILL BULLOCK SOCIAL

DICK ALFORD SOCIAL

LEAVE OF ABSENCE:

KAREN LANGMAYER SENIOR SINGLE TENNIS

ROBERT GRIEN SINGLE GOLF

ADJUSTMENTS:

JACK SILLIMAN FAMILY TO SINGLE GOLF

ED HUNT FAMILY TO SINGLE GOLF

ROD LANKLER SINGLE GOLF TO SOCIAL

SPRING BURKE SINGLE GOLF TO SOCIAL (2019 only)

CHESTER MAYER SENIOR SINGLE GOLF

CODY LUCEY HOLD JUNIOR GOLF (2019 only)

JOHN & MICHELE HORTON SENIOR FAMILY TENNIS

MARSHA LANGBART DROP SENIOR SINGLE TENNIS

PAT IGOE SENIOR TENNIS TO WEEKDAY TENNIS

MICHAEL COHEN DROP WEEKDAY TENNIS

STACEY WEBER FAMILY TO SINGLE TENNIS

SUSAN MATCH FAMILY TO SINGLE TENNIS

ERIC VANZON SINGLE TENNIS TO SOCIAL

JASON KEEFER ADD FAMILY POOL

NEW MEMBERSHIPS:

DAVID CARTER SINGLE GOLF

ADRIAN CUSHWA NON-RESIDENT GOLF

JOSEPH SCIONTI SINGLE GOLF

ii. Separately the Board discussed both general and specific ideas the Committee is considering and or developing. After a considerable discussion and review of both Committee intuitive recommendations and information from industry seminars, the Board, at the recommendation of the Membership Committee approved two actions: 1. A motion was made to allow members to wear jeans, in the Clubhouse only, provided they are “smart” (clean, neat, in good condition). Many clubs report this relaxation of a dress code did not change dress norms, but allowed for the convenience of the members, especially as modern fabrics are blurring what is a jean and what is not. The motion was approved with the proviso that the General Manager have latitude in the judgment of sartorial compliance. It was noted that coveralls so familiar to the Berkshires for so long a time are still best relegated to the barnyard. 2. After additional discussion and at the urging of the Membership Committee, a motion was made to waive 2019 initiation fees for local applicants (65 miles or less) until 31 May coupled with a ‘time sensitive’ flyer broadcast to the Wyantenuck membership community. The motion was approved. Membership Committee are sure this will trigger new applicants. The Committee encourages all current members to use this ‘incentive window’ to recruit (especially hesitant) candidates who would make good members.

iii. Mr. Kelly made a clear point that Wyantenuck will not proceed down the road of public advertising, or to one-off dramatic irreversible alterations to current practices. He further encouraged the Membership committee to work toward the development of a comprehensive review of multiple ideas and policies that can form a measured, systematic, process for recruitment, vetting, introduction and retention of members.

f. Tennis: Ms. Chair Yeager announced there will be a Ladies Tennis Party on 20 April 2019!

5. Old Business:

a. The Board tabled indefinitely, further action on adding features to the Tournament Management System.

b. Sharon Connelly will be the Chair of the 2019 Redfield Invitational.

6. New Business:

a. The Board received a note of appreciation from Mr. T. Kinne for the Board’s conference upon him of an honorarium.

b. The Board approved that Redfield Invitational guests may use the pool during that event.

7. The next meeting of the Board of Governors will be Thursday 28 March 2019 at 6:30 PM.

8. There being no further business before the Board of Governors, the meeting adjourned: 8:19 PM o’clock.

Respectfully submitted,

Thomas Berkel, Secretary