Minutes of the Board of Governors Meeting of 21 February 2018                                                                  Present: Mr. J. Cleaveland, Mr. R. Congdon, Mr. M. Emprimo, Mr. R. Kelly, Mr. B. Hull, Mr. B. Leary,  Mr. B. Riva, Mrs. D. Whalen  Absent: Mr. D. Benham, Jr., Mr. T. Berkel, Mrs. R. Dolber, Mr. D. Farrell , Mrs. K. McCormick. In Attendance: Ms. L. Yeager and Ms. J. VanDeusen

The meeting was called to order at 6:00 PM o’clock, President Dick Kelly presiding.

Mr. Kelly requested and received approval from the Board of Governors the Minutes of the meeting, as recorded, on 17 January 2018.                                                                                                                                            

Treasurer’s Report: Mr. Treasurer Cleaveland distributed the monthly flash report showing figures ending 31 January 2018.   2018 projected dues look to be at break even versus budget.  The membership numbers will continue to be monitored closely as additional new membership and adjustments trickle in during the next           few months.

4.       Committee Reports

a.       House & Patio: Mr. Chairman B. Hull reported the House Committee is in place.  The House Committee had a punch list of items they have been prepping for including wages and staffing. Chef Robert Desaulniers is busy creating menus and pricing for 2018. Mr. Hull reminded the Board that the 2018 event menu will be available for planning purposes in March, and again, all Chairpersons and event leaders should establish early times to commence planning for the best results. Mr. Hull also wanted to remind all members to please be mindful of and adhere to the Club’s dress code, especially to inform guests. Mr. Hull advised the Board that proper signage will be added to the bar area indicating age limitations.  The bar opens for refreshments and light snacks on April 1st and the kitchen for daily food service on April 27th.  The WCC opening event will be held on Friday May 25 and Monthly Friday Dinners will be available by reservations on June 22, July 6 and August 10.  Lastly, Mr. Hull said he will welcome all communication with those wishing to plan events in 2018.

b.      Greens: Mr. Chairman Leary reported the course is “in hibernation” and at status quo.  The greens have wintered well.  Some spruce up behind the pro shop to trim the thick grassy area has been done.   Some minor hazardous trees and trimming on the course in the off season has been completed.

c.  Golf:  The Golf Committees will meet to get ready for 2018 and new USGA upcoming requirements.   d.  Pool: None                                                                                                                     

e. Membership: Ms. Co-Chair Yeager presented several adjustments, resignations and new members to the Board. After Ms. Yeager walked the Board through the recommendations of the Membership Committee the following were approved:          



                BOB DAVIS                                           SINGLE GOLF 

                SETH & LORI COHAN                         FAMILY GOLF                                      

                JOHN BEEBE                                        YOUNG SINGLE TENNIS                   

                MALCOLM MCCAIN                           JUNIOR TENNIS                  

                  CHRIS & SERENE MASTRIANNI       FAMILY POOL SOCIAL       



                JEFF CAMINITI                                     ADD SINGLE GOLF                             

                GARY SCHIENEMAN                          FAMILY TO SINGLE GOLF (Susan resigns)                    

                BEN KEEFNER                                      SINGLE GOLF TO SOCIAL (2018 only)                            

                IAN SPIRA                                             SINGLE GOLF TO SOCIAL (2018 only)                            

                JASON MARSHALL                              SINGLE GOLF TO SOCIAL (2018 only)                            

                JIM LAMME & WENDY LINSCOTT        SENIOR GOLF & TENNIS                  

                ALEX SCARBRO                                    HOLD JUNIOR GOLF (2018 only)                    

                NICHOLAS & GRIFFIN RICHMAN         ADD FAMILY TENNIS                        

                JACLYN GREENMAN-MOMMEN       FAMILY TENNIS TO SINGLE SOCIAL (2018 only)                         

                ADRIAN VANZON                               FAMILY TO SINGLE TENNIS (2018 only)                       

                SUSAN MATCH                                    FAMILY TO SINGLE TENNIS (2018 only)                       

                TEV SUMNER                                       FAMILY TO SINGLE TENNIS (2018 only)                       

                MICHAEL COHEN                                SINGLE TENNIS TO WEEKDAY TENNIS                         

                SUSAN BACHELDER                           SINGLE TENNIS TO WEEKDAY TENNIS (2018 only)                   

               GWEN GRACE                                    SINGLE TENNIS TO WEEKDAY TENNIS (2018 only)                   

                NANCY KUNTZ                      SINGLE TENNIS TO SOCIAL POOL SOCIAL (2018 only)                              

                TOBIAS GIRONA                                 HOLD JUNIOR TENNIS (2018 only)                

                JOHN HUMES                                      HOLD JUNIOR TENNIS (2018 only)                

                MATTHEW & CYNTHIA SYRETT      FAMILY POOL SOCIAL TO SOCIAL (2018 only)             

                                NEW MEMBERSHIPS:                                       

                   MARILYN-LEE HOFFMAN                 SOCIAL                                                                  

                TRENT RIVERS                                     30-34 SINGLE GOLF                     

f. Tennis: Ms. Yeager is coordinating with Mr. Liviu Mancas as Tennis Professional on final contract negotiation and other staffing needs.

5.       Old Business: Mr. Kelly noted that the task force is forming along with its charter duties, strategic planning as the Club moves forward and has compiled three members thus far.  The final committee to be in place by the March meeting.

6.       New Business:

A.   Mr. Kelly is planning to have a presentation next month for the Board to view the new Golf Genius program with features for handicapping and electronic feasibility including television score display.

B.  A request was read from Mr. Joe Domaney to hold his wedding ceremony on the golf course on September 29.   A motion from the Board to approve Mr. Domaney’s request was approved with the logistics to be coordinated amongst the Golf Professional, Golf Course Superintendent and General Manager.  There was a brief discussion on hall fees for member and non-member events held at WCC.  The House Committee was charged with reviewing similar venues and offerings for a future meeting discussion.

C.  Mr. Kelly presented an employee reference policy as advised by council that would stipulate only providing dates of employment and key duties.  The formalized language of this policy will be presented at the next meeting for discussion.

7.   The next meeting of the Board of Governors will be Wednesday 21 March 2018 at 6:00 PM. 

8. There being no further business before the Board of Governors, the meeting adjourned: 6:55 PM o’clock.

Respectfully submitted,

Jennie VanDeusen, Acting Secretary