Minutes of the Board of Governors Meeting of 13 December 2018

Present: Mr. T. Berkel, Mr. J. Cleaveland, Mr. R. Congdon, Mr. M. Emprimo, Mr. D. Farrell, Mr. A. Gilligan, Mr. R. Kelly, Mr. B. Riva, Mr. T. Smith, Mr. B. Tighe, Mrs. D. Whalen. Absent, Mr. D. Benham, Jr., Mr. B. Leary

In Attendance: Ms. J. VanDeusen, Mr. T. Sullivan, Ms. L. Yeager, Mr. P. Bacon

1. The Meeting was called to order at 6:00 PM o’clock, Mr. President Dick Kelly presiding.

2. Mr. Kelly next requested and received approval from the Board of the Minutes of the Governor’s meeting of 15 November 2018.

3. Treasurer’s Report:

a. Mr. Treasurer Joe Cleaveland noted the monthly flash sheet shows fewer outstanding payables as the (fiscal/calendar) year draws to a close.

b. He then prefaced the budget discussion noting that the process is evolving, especially with the formation of the Finance Committee comprised of the Treasurer, Mr. Matt Emprimo, and Mr. Dave Farrell. Mr. Cleaveland thanked them for agreeing to assist him with several facets of what is becoming a busier responsibility. The Club can benefit from understanding an impressive amount of data it is accumulating in its software programs in addition to mapping out future financial management for both operating methods and long range capital efforts; all designed to keep our conditions top shelf.

c. Mr. Cleaveland then asked Mr. Emprimo to walk the Board through the 2019 Budget (copies of which had been provided as pre-meeting reading material). After a brief review and summary, the Treasurer and the Finance committee entertained questions.

d. The board was impressed with the revised format and appreciated that the old and the new formats were used side by side during this transitional phase. The Board agreed that the Club will benefit from more information to continuously improve operating techniques and details of day to day operations. It was not unnoticed that this represented yet another step for the Club toward modernity. Traditionalists, it was noted, should dread naught; much of this will be used to quietly enhance the Club experience.

e. As part of the budget review Mr. Superintendent Peter Bacon gave a primer on the manner of cycling golf carts through their useful lives at the club. The Board recognized that there is a recommendation to bump up the number of new cart purchases in 2019 from 5 to 10 to upgrade fleet life. The additional carts will be purchased as the Treasurer and Board feel comfortable with the pace of 2019 revenues. Mr. Kelly noted that this key member benefit (good functioning carts) must be well managed. The board is well aware of the role weather plays in cart revenue, and 2018 was complicated in that way.

f. The net effect of the planned 2019 Operating Budget to members is a recommended increase of about 2% on most dues categories for 2019. House minimums will remain at the same level as previous years.

g. The Board approved the 2019 Budget unanimously and applauded the Finance Committee and the Treasurer for their work with the Committees. To the chagrin of (very) few, yet again there were no available funds for Archery.

4. Committee Reports:

a. House: Mrs. Chairwoman Whalen noted some investments. A new beer “keg unit” was ordered to replace the aging system. The new contraption will have more ‘tap’ capability, thus allowing for more ‘on-tap’ variety (a growing trend at pubs). There is a slight risk of greater consternation among a few members who would rather eschew too many choices. Further, the House needed a little support, literally, under the upper porch, so some reinforcement was emplaced to hold the floor steady. No word on whether those charming creeks and moans will remain. The House Committee is also looking at replacing carpets, staining the exterior of the building, and perhaps adding some ceiling fans to the front porch, allowing for the summer air to be gently stirred overhead. Mr. Smith enquired as to the Club’s awareness of liabilities related to (non-member) outside events. The Club is in a state of preservation which can be characterized as ‘grandfatherly’ and thus, enjoys a status that does not require compliance with every modern regulation. Wyantenuck is at a happy medium, which while it may be less than a gleaming example of currentness, is functional and economic. Thus, we are a private “members” club, and will wisely be quite careful as regards outside events.

b. Greens: In the absence of the recuperating Mr. Chairman, Vice President Leary (knee surgery to put new spring in his step), the report was delivered by Mr. Superintendent Bacon. As the rainy, soggy conditions have yielded to a firmer fall, the grounds staff have been deployed against a plethora of projects. As noted previously the bridge surface at #13 has been redone, and the area to the left of #9 teeing ground has been scrubbed of the underbrush that has emerged over the years abating the desired flow of air.

There has been additional tree removal from the course, the subjects of the work being selected for their poor condition or safety concerns. Mr. Bacon produced a list of no fewer than 34 quasi capital projects that he has been able to direct out of his operating budget over the last several years, the tally of which would constitute a major capital investment. The Board recognized and applauded his budget management and ‘golfer’s eye’ for prioritizing and executing against these projects.

c. Golf: In the absence of Chairs Belter and Barry, Mr. Congdon noted a few adjustments to the 2019 calendar. Mr. R. Congdon and Mr. S. Belter will serve as the Wyantenuck Country Club representatives to the 15 club Allied Association for its deliberations.

d. Women’s Golf: No report. e. Pool: No report.

f. Membership: Ms. Chair Liz Yeager presented the first of the 2019 adjustments and new membership applications. Separately, the Membership Committee is considering various initiation and sundry retention and recruitment strategies that it intends to bring forward to the Board. The Board approved the following:

RESIGNATIONS:

MARY ALICE WELCH SINGLE GOLF

AMANDA ROSS SINGLE GOLF

ADJUSTMENTS:

ALAN & ROSLYN DOLBER SENIOR FAMILY TENNIS

ANDY & PAT ROSS FAMILY GOLF TO NON-RESIDENT GOLF

RICHARD DEBART FAMILY TO SINGLE GOLF (DEBRA RESIGNS)

STEPHEN RICHARDSON SINGLE GOLF TO SOCIAL

GUILLERMO SALAS DROP FAMILY POOL

JENNIFER NACHT FAMILY TO SINGLE POOL SOCIAL

CHRISSY RAJALA SOCIAL FOR 2019

TAMMY WYSOCKI FAMILY POOL SOCIAL TO JUNIOR POOL

NEW MEMBERSHIPS:

ROBERT & LORI COHEN SINGLE GOLF & FAMILY POOL

KENNETH & ESTA FRIEDMAN FAMILY GOLF

SHARON GAMSIN SINGLE TENNIS

PHILIP & SUSAN LEBOWITZ FAMILY GOLF

MICHAEL & NANCY PREMISLER FAMILY GOLF

ROBIN SEIBERT SINGLE TENNIS

g. Tennis: Ms. Chair Yeager reported that Liviu Mancas has communicated his desire and intention to return as Tennis Professional in 2019. (He is currently in his home country of Romania caring for his ailing father.) Any new contract will be finalized upon his return to the States.

5. Old Business: a. Mr. Kelly advised the new Pool Committee Chair will be identified shortly.

6. New Business:

a. Mr. Berkel reported that the first group of ideas from the Task Force have been relayed to the various Chairs for consideration during the budgeting season.

b. The Board approved a Berkshire School request for two limited groups to play golf on June 7th and June 8th. This outing is very familiar to the Club, and will not affect regular play.

c. The Board approved the addition of the NEPSAC (New England Prep School Athletic Conference) Girls Golf Championship to the calendar on Monday 13 May 2019.

d. The Board of Governors also voted to host a Mass Golf Mid-Amateur Qualifier on Monday 19 August 2019, a State level event which some Wyantenuck members are eligible to qualify for. The course will likely be open for play by 11:00 AM.

e. The Board received a thank you note from Berkshire County Kid’s Place for a previous promotional gift for auction fund raising.

f. The Board approved the request from (long time and past Governor) member Karen Kradel for her wedding ceremony to be conducted on the golf course, similar to others in recent years. Further, the Board approved pursuit of the logistics associated with the couple’s wishes for the hosting of the wedding reception on the premises.

7. The next meeting of the Board of Governors will be Thursday 24 January 2019 at 6:30 PM.

8. There being no further business before the Board of Governors, the meeting adjourned: 7:36 PM o’clock. Respectfully submitted,

Thomas Berkel, Secretary