Minutes of the Board of Governors Meeting of 20 April 2017
Present: Mr. R. Congdon, Mr. T. Berkel, Mr. J. Cleaveland, Mr. P. Fasano, Mr. R. Kelly, Mr. T. Kinne Mr. B. Hull, Mr. B. Leary, Mrs. D. Whalen   Absent: Mr. D. Benham, Mr. D. Farrell, Ms. K. McCormick, Mr. B. Riva, Ms. L. Yeager
Others In Attendance: Ms. J. VanDeusen, Head Golf Professional Mr. T. Sullivan
1.    The meeting was called to order at 6:00 PM o’clock, President Rich Congdon presiding.
2.    Mr. Congdon requested a motion to accept the minutes of the meeting of 23 March 2017. After a motion and its second, the minutes were approved as recorded.
3.    Treasurer's Report: Mr. Treasurer Cleaveland distributed his monthly financial summary. He noted there was little new activity being so early in the season. He reiterated that in light of adjustments and resignations, our roster remains under our typical threshold of 100% backfill. This naturally will impact budget expectations going forward. As always, our best recruitment avenue is via members who know of a prospective individual or family who might be seeking an opportunity such as that offered at Wyantenuck. Talk to Jennie if you have a prospective member to suggest or sponsor. The Club has for years, endorsed a “rolling acceptance” of new members, meaning they can join anytime during the season.
4.    Committee Reports:
a.    House: Mr. Chairman Bruce Hull noted there is considerable difficulty staffing servers and waitstaff for the early portion of the season (May). The market in the Berkshires for waitstaff is quite competitive, especially with recent minimum wage increases. A consequence of that is the Club will forego the Mother’s Day brunch, instead offering a regular lunch service on that day. While this is most regrettable, it was the assessment of the House Committee that it was prudent to not temp a poorly presented event with short staffing. The House committee expects full staffing to be achieved as colleges and schools break for the summertime. On the positive side, nearly all staff from last year is returning for the summer as their schedules allow with full staffing achieved toward the end of May. The Bar will be staffed by Mr. Brandon Seward as Head Pourer, assisted by Messrs. Paul Womack and Mike Downer and Ms. Melinda Riiska. Other House details are being completed (staining the front porch, carpet cleaning, polishing of trophies and waxing the ballroom floor among them). Mr. Robert Desaulniers, Head Cook, was invited to New York City for an idea sharing and training session at the food and spirits establishment of Mr. Kevin McKenna, a House Committee member. Lunch service will begin on Saturday 28 April. Mr. Hull thanked the House Committee for its efforts to ready the Club for the season, especially with the staffing challenges in the early going.
b.    Greens: Mr. Chairman Leary reported the golf course wintered well and emerged for its cold weather enchantment in excellent condition. Mr. Superintendent Bacon and crew were able to put the course in order and play is to all 18 putting surfaces with fairways “greening” quickly. While the March snow delayed our opening slightly, it had no impact on the strong condition of the turf and members are encouraged to take advantage of the opportunity to play. 
c.    Golf: There was no report from the Ladies Committee. The Men’s Committee has posted sign-up sheets for a number of events in the lower bar and on the Club website. Emails are also circulating to keep golfers up to scratch on goings on.
d.    Pool: In the absence of Mrs. Chairwoman Benham, it was mentioned that notices for Life Guards to apply have been posted. The target date for pool waters to be available to be plied by swimmers is the traditional Friday of the Memorial Day weekend.
e.    Membership: Mr. Chairman T. Kinne, advised the Board of a number of requests for changes in status, resignations and new memberships. The Board then approved the following actions as recommended by the Membership Committee:     
    OWEN HUNTER        JUNIOR GOLF        
    TIM SINCLAIR        SINGLE GOLF        
    JOE GROCHMAL        SINGLE GOLF        
    ELLIE MCCAFFREY     SINGLE GOLF                       
    TONY BLEAU            DROP SINGLE GOLF     
        TIM SHUMSKY            HOLD SINGLE GOLF (2017 only); ADD JUNIOR GOLF    
    IAN SPIRA                    SINGLE GOLF TO SOCIAL (2017 only)        
    MICHAEL GORETTI        HOLD JUNIOR GOLF (2017 only)        
    SAM JONES                    HOLD JUNIOR GOLF & TENNIS (2017 only)        
    PAT IGOE                    SINGLE TENNIS TO WEEKDAY TENNIS (2017 only)    
    TEV SUMNER                      FAMILY TO SINGLE TENNIS (2017 only)
    DAVID LOGAN            FAMILY POOL SOCIAL TO SOCIAL (2017 only)                                                             IRA & SHIRLEY YOHALEM    ADD FAMILY GOLF                    
            NEW MEMBERSHIPS:    
DUSTIN BRIGGS                            YOUNG SINGLE GOLF        
EVAN HOLDREDGE                        YOUNG SINGLE GOLF    
f.    Tennis: In the absence of Ms. Chairwoman Yeager, Ms. VanDeusen noted that new benches are in place, wind screens have been raised and courts are targeted for opening in late April. The tennis Professional will be returned by 5 May.
5.    Old Business:
a.    Nepotism Policy: The Board reviewed and approved a nepotism policy guideline. A practical guideline is now in place which will protect both the Club and any employees to which it may apply. The Board expressed its appreciation to attorney Kate McCormick for her considerable effort on the matter.
6.    New Business:
a.    The Board approved a gift certificate for four players with carts as a fund raising item for the Berkshire Art School, a longtime advocate and provider of education of the arts to students and residents of Berkshire County.
b.    The Board also approved the purchase of certain equipment to allow for electronic scoring and results to be displayed on smart TV devices in the Clubhouse and on the front porch. The Club has acquired new software (powered by Golf Genius) at little to no cost as part of its membership as a MGA club, through the USGA. This will allow for electronic scoring and posting of golf event results. Mr. Sullivan, Head Professional, has been working with the new software assisted by Mr. Malcolm Fick, Handicap Committee member. As the Club’s familiarity with the product’s capabilities grows, more applications can be tested for future use at our events.
7.    The next meeting of the Board of Governors will be Thursday 18 May 2017 at 6:00 PM.
8.    There being no further business before the Board of Governors, the meeting adjourned: 6:55 PM o’clock. 
Respectfully submitted, 

Thomas Berkel, Secretary