Minutes of the Board of Governors Meeting of 26 April 2018
Present: Mr. D. Benham, Jr., Mr. T. Berkel, Mr. J. Cleaveland, Mr. R. Congdon, Mr. D. Farrell, Mr. R. Kelly, Mr. B. Hull,       Mr. B. Leary, Mr. B. Riva, Mrs. D. Whalen.  Absent: Mrs. R. Dolber, Mr. M. Emprimo, Ms. K. McCormick
In Attendance: Ms. J. VanDeusen, Mr. Sullivan, Mrs. D. Benham, Ms. L. Yeager
1.    The meeting was called to order precisely at 6:30 PM o’clock, President Dick Kelly presiding.
2.    Mr. Kelly requested and received approval of the Minutes of the meeting on 22 March 2018. The Board approved said Minutes as recorded. 
3.    Treasurer’s Report: Mr. Treasurer Cleaveland distributed his monthly flash sheet and reported that, to date, the Club is even with respect to resignations and new members as compared to the budget. He suggested he would like to work with the Membership Committee to consider membership category dues policy for the future. Specifically, he is interested in a projection of Senior memberships with frozen dues, a category which is growing and is having the effect of depressing revenue, making budgeting even more challenging. Separately, April revenue has been off to somewhat stilted start due to the weather, but the Treasurer expects income to rise with the temperature and hours of sunshine. 
4.    Committee Reports
a.    House & Patio: Mr. Chairman B. Hull noted the following:
i.    Key Dates: 27 April Kitchen opens; 13 May Mother’s Day Brunch; 25 May Opening Cocktail Party, 22 June First Friday Night Dinner. Members are reminded to take care to make reservations for these popular events.
ii.    Members are reminded to reference Club policies for dress code, electronic devices, and certain age restrictions in areas of the Clubhouse as the season gets underway for 2018. Mr. Kelly noted that the Club’s policies are very reasonable with the goal of setting sensible standards, and that members should observe the standards for the benefit of all.
iii.    If you need to contact the House Committee Chair, or Mrs. Donna Whalen, their information is on the Club website and your communication is welcome.
b.    Greens: Mr. Chairman Leary noted the golf course is open having survived the Winter reasonably well. There are a couple of putting surfaces (#9 and #11) that are receiving a little TLC in the form of ‘warming covers’ to help the grass plants to get growing. The expectation is that the golf course will be ship-shape before too long. Mr. Kelly noted the new collection area beyond the #5 putting surface looks excellent and plays well.
c.    Golf: Mr. R. Congdon noted the Committee discussed revising certain course markings based on the new recommendations in 2019, which are optional in 2018. As ever the Committee is factoring in safety and practicality which helps us all enjoy play. Mrs. Whalen spoke on behalf of the Women’s Golf Committee that formal play will commence soon and anticipation for the season in high.
d.    Pool: Mrs. Chair Benham said the pool is being readied. She noted that the Committee is pursuing some ideas for optimal times to provide swimming lesson for members. Popular dates will be considered to fit the largest number of interested members. The Pool Committee is also considering alternative systems to optimize water stability while decreasing the amount and costs of chemical.
e.    Membership: Ms. Chairperson Yeager reviewed a few policy questions with the Board and also presented the recommendations of the Membership Committee:
                       The Board acted on the following changes and additions recommended to it by the Membership Committee: 
                 RESIGNATIONS:    
ANDY KAY                       SINGLE GOLF         
SEAN SERMINI                 SINGLE GOLF     
JULIEN MCKEE                SINGLE TENNIS
MICHAEL MAHER            NON-RESIDENT GOLF    
CAROL SUE DONELAN    SENIOR SINGLE GOLF     
ENID MICHELMAN          SINGLE TENNIS            
                ADJUSTMENTS:        
MATT EMPRIMO                SINGLE TO FAMILY GOLF (Add wife, Kristine)        
GAIL MOSKOWITZ            FAMILY TO SINGLE GOLF (2018 only)        
SUSAN AGOGLIA              FAMILY TO SINGLE GOLF (2018 only)        
SEAMUS O'ROURKE          ADD 30-34 SINGLE GOLF        
TIM SHUMSKY                  DROP SINGLE GOLF         
MICHAEL MCTEIGUE        DROP SINGLE GOLF (2018 only)        
TONY BLEAU                     DROP SINGLE GOLF (2018 only) & ADD FAMILY POOL        
ED USTICO                        SINGLE GOLF TO SOCIAL (2018 only)        
NANCY DURYEE                SINGLE GOLF TO SOCIAL (2018 only)        
BARB ZDZIARSKI               FAMILY GOLF TO SOCIAL (2018 only)        
TEV SUMNER                    SENIOR SINGLE TENNIS        
MARSHA LANGBART         DROP SENIOR SINGLE TENNIS (2018 only)        
LITA MOSES                      SINGLE TO WEEKDAY TENNIS (2018 only)        
PAM KELLY                        SINGLE TO WEEKDAY TENNIS (2018 only)
PAT IGOE                          SINGLE TO WEEKDAY TENNIS (2018 only)        
BRIAN BURKE                    SOCIAL TO WEEKDAY TENNIS        
DAVID LOGAN                   FAMILY POOL SOCIAL TO SOCIAL (2018 only)        
SADIE BROWNSON           HOLD JUNIOR POOL (2018 only)        
ALLISON & JASON KING   ADD FAMILY POOL        
JONATHAN BILLER            ADD FAMILY POOL        
BEN CUTLER                      ADD FAMILY POOL (Wife, Suzanne)        
NATE NICKERSON             DROP FAMILY POOL        
             NEW MEMBERSHIPS:            
CLAUDIA BARTNER                          SINGLE TENNIS            
JEFFREY BELL                                  SINGLE GOLF        
RICHARD BROUSSEAU                     SINGLE GOLF    
JOEL & MARIAN FRIEDMAN            FAMILY GOLF    
PAUL GARDNER                               SINGLE GOLF    
REBECCA GOLD & JAMES WOOD    FAMILY POOL SOCIAL        
THOMAS LEVINE                              SINGLE TENNIS & POOL    
LUKE MCDONNELL                          YOUNG SINGLE GOLF
TROY & JESSICA MURTAGH             FAMILY POOL SOCIAL
PATRICK NEATH                               SINGLE GOLF        
BRIAN O'ROURKE                             SINGLE GOLF
RHEA SCHINDLER                            SINGLE TENNIS    
STANLEY SKRILOFF                          SINGLE GOLF        
SUSAN SULLIVAN                             SINGLE TENNIS    
DAVID WHEELER                              SINGLE GOLF    
f.    Tennis: The Tennis professional Liviu Mancus will be back on Friday 4 May. Currently the Committee is working to round out staffing. The courts are not yet open, due to the extraordinary weather through the month of March and the lingering chill in April. 
5.    Old Business: 
a.    Mr. Kelly commented on some background materials distributed to the Board as preparatory to the Task Force work. He expects the last members of Task Force to soon be in place and for the work to commence.
b.    Mr. Berkel reminded Board and members of the several committees of a free seminar to be held 10 May by the staff of Mass Golf at Great Horse Club in Hampden. A guest speaker will address recruitment and retention of club members.
c.    Mr. Kelly noted that the Club should make arrangements for a drone fly-over and video recording of the club facilities (including a hole by hole fly over of the golf course) when the property ‘leafs out.’ The video will be placed on the website as a recruiting tool.
6.    New Business: 
a.    The Board approved gift certificates to support fund raising efforts to several organizations, all meeting the Club’s criteria for such support:
i.    Roeliff Jansen Library  ii.  Berkshire Playwrights Lab                iii. Berkshire Baby Box
iv.  IS183 Art School           v.   Jacob’s Pillow Dance Education
b.    The Board listened as Mr. Kelly read a heartfelt thank you letter from Mrs. Jeanne Holcomb graciously accepting and thanking the Board for her Honorary Membership.
7.    The next meeting of the Board of Governors will be Wednesday 23 May 2018 at 6:30 PM.
8.    There being no further business before the Board of Governors, the meeting adjourned: 7:48 PM o’clock. Respectfully submitted,
Thomas Berkel, Secretary